Digital preservation of information materials at Gulu University Library

Abstract

The study evaluated the digital preservation of information materials at Gulu University Library. It was structured around four main objectives: identifying digital information materials, assess digital preservation strategies, examining current challenges in preserving these materials, and proposing appropriate strategies for improving the digital preservation of information materials at Gulu University Library. The research involved 25 professional and paraprofessional library staff and used a qualitative methodology. Convenient and purposive sampling techniques were utilized to select participants. Transcript analysis involved a multi-step process, starting with correcting any errors or omissions. The findings indicated that Gulu University Library is making concerted efforts to develop a digital preservation policy to address key challenges in preserving digital materials created by the library. Nonetheless, the library currently lacks the implementation of crucial digital preservation techniques as emulation, migration, encapsulation, and refreshment. This gap is primarily attributed to challenges such as inadequate funding, insufficient ICT resources, under staffing, and the absence of a formal digital preservation policy. Nevertheless, this study concludes that libraries can surmount these challenges by developing a digital preservation policy, training staff members, pursuing external funding opportunities, seeking expert advice and garnering management support. The study concluded that inadequate funding is a significant barrier, as digital preservation technologies require substantial investment. Although most library staff are aware of digital preservation strategies, no strategies are in use due to the absence of an implemented policy. The study recommends that Gulu University Library should establish both internal and external training programs to enhance technical skills for digital preservation and develop a digital preservation policy to guide and coordinate efforts in the library.